Parking Permits - Carpool (Accounting)
Parking Permits - Carpool/Carpool Member (For Accounting Office)
Label | Description |
|---|---|
Business Process | Accounts Receivable |
Module | Student Financials |
Prerequisites | Student must be enrolled in current semester; student must be approved by campus police for a carpool/carpool member parking pass |
Description | This Job Aid illustrates how to assign a carpool/carpool member parking permit to a student. |
Instructions
Step | Action |
|---|---|
1. | Click on [] then [] and navigate to Student Financials →Parking Permit... |
Note: | For a Carpool Member skip to Step 4 |
Step | Action |
|---|---|
2. | Verify that the “Business Unit” field = “SDCCD”. Enter the student’s ID# into the “ID” field. Click the “Search” button []. |
Step | Action |
|---|---|
3. | Verify that the “Permit Type” field: = “Carpool” [] |
Note: | If the “Permit Type” field is not populated with “Carpool”, the student has not been approved for a Carpool Pass. You cannot continue to next step. Contact Campus Police. |
Step | Action |
|---|---|
4. | Click on [] and [] navigate to Student Financials -> Tuition and Fees -> Assign Optional Fees… |
Step | Action |
|---|---|
5. | Click in the “ID” field and enter the student’s ID#. (Do NOT click the magnifying glass [] next to the ID field or you will pull up every student in the system and delay the transaction) Click the “Search” button []. |
Step | Action |
|---|---|
6. | Click on the magnifying glass [] in the “AUTO” row under the “*Valid Value” column to display a list of options for Parking Permits. |
Note: | The *Valid Value column defaults to “XAUTO”. If the *Valid Value = “AUTO” or “FAUTO”, the student has already purchased a Parking Permit. |
Step | Action |
|---|---|
7. | Click the [] to add Carpool or [] to add Carpool Member to the student’s account. |
Note: | The “Flat Amount” column will change to $30.00 for Carpool or $0.00 for Carpool Member. Any credits or charges will be reflected in the student’s Customer Account.
To reverse Carpool [CPRL] or Carpool Member [CPMB], click [XCPRL] or [XCPMB] |
Step | Action |
|---|---|
8. | Click on the “Calculate Tuition and Fees” button [] to apply the fees to the student’s account. If this button is not clicked, the permit will NOT be added to the student’s account.
(Warning: Do NOT click the “Save” [] Button. This will NOT apply the fees to the student’s account) |
Step | Action |
|---|---|
9. | Click on [] and [] navigate to Student Financials -> Tuition and Fees -> Assign Optional Fees… |
Step | Action |
|---|---|
10. | Verify a new Seq# was created and the “Permit Type” field: = “Original” |
Note: | For Carpool Member [CPMB] see Step 11) |
Step | Action |
|---|---|
11. | Verify the “Permit Type” field: = “Carpool Member” |
Step | Action |
|---|---|
12. | Contact Campus Police so they can input the Date & Parking Permit numbers |
13. | End of job aids |